Deposition Request Procedure
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Create Admin Note for deposition request and note ANY and ALL follow up for this request. Date and initial each note.
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Notify CK that a deposition has been requested. Pull chart and put in “Show to CK” folder.
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Discuss with CK to determine number of hours to quote for record review and deposition.
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Call requestor to inform them of quote for services including records review, equipment set-up, and deposition. Inform them that ANY required time must be requested and reserved prior to meeting. No over-time will be allowed.
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Once confirmed that they would like to move forward with scheduling a time for the deposition, speak with provider being deposed to identify three days of availability.
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Call and offer availability and provide a deadline for the date we would like the payment received by.
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Block out dates of availability offered in Office Ally. Highlight in BLUE.
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Once a date is confirmed for the deposition, re-confirm all details for the day of the meeting.
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Payment/Charge (hourly rate X sum of hours required for set-up, tear down, records review, and deposition)​
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Time and location of meeting
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Time reserved for set-up and deposition
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Verify that payment has been received prior to deposition.
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After deposition, scan Admin Note and all attached paperwork into patient’s electronic file into a file labeled “Deposition [date of deposition].” If file does not exist, create it.
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